Administrative Staff

CDR Maguire Inc., a national multi-disciplinary emergency management and engineering firm is seeking an experienced, energetic, and organized Administrative Staff member to join our growing team.

The Administrative Staff is responsible for assisting with a broad range of paraprofessional, technical, and administrative support services.

The Administrative Staff must be able to multi-task and adhere to complex schedules and deadlines, be resourceful, organized and a good problem-solver.n n Essential Functionsn Greet visitors, answer incoming calls and assume other duties such as mailing, scanning, binding reports, faxing and copying.

Organize and provide documents, reports and information Maintain electronic and physical files Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.

Coordinate work space, computer, and supplies for new employees with IT department.

Manage workflow by prioritizing projects and ensuring that deadlines are met and work is completed on time and correctly.

Establish and maintain a file tracking system, databases, records, and other documents.

Generate correspondence such as reports, letters, memos and emails when necessary.

Work independently and within a team on special projects, which could include presentations, mailings, or proofreading.

Respond to questions and requests for information.

Calendar and monitor deadlines.

n n Other Principal Dutiesn n Other duties may arise from time-to-time that are commensurate with the title and position.n n Requirementsn Associate degree or high school diploma and a minimum of 2+ years relevant work experience.

Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

Ability to analyze and revise operating practices to improve efficiency.

Detail-oriented and comfortable working in a fast-paced office environment.

Exceptional written and verbal communication skills Proficiency in business English usage, spelling, grammar, and punctuation, basic arithmetic, filing, and record-keeping procedures, and telephone techniques.

Excellent organization skills, attention to detail and dedication to completing projects in a timely manner.

Knowledge of operating standard office equipment.

n Must submit to and pass a drug test and motor vehicle record checkn n Provide Form I-9 supporting documentation that proves your identity and eligibility to work in the United Statesn n CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D.

Must be able to work in the United States to apply.

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