Administrative Assistant

Administrative Assistant

Express Employment Professionals are looking to hire an Administrative Assistant for a local non-profit organization. This position is the first point of contact for both English and non-English speaking patients, families, and visitors. Because of this, bilingual English/Spanish speaking Administrative Assistants are preferred, although not required. The Administrative Assistant is responsible for greeting patients and their families arriving for appointments. Additional job duties include answering and routing phone calls, data entry, creating patient charts, receiving donations, daily mail processing, and preparing the family waiting rooms and examination rooms for the next patient. The ability to assist Spanish-speaking patients and their families is a plus.

Pay:  Starting at $16-$18 per hour DOE- Full-time

Duration:  Long-term opportunity

Primary Duties:

• Greet patients and their families in their primary language whenever possible.
• Facilitate patient check-in and insurance verification.
• Keep the reception area and waiting room tidy and organized.
• Assist with play care as required.
• Complete and submit applications for Crime Victims’ Compensation.
• Answer and route incoming calls to all clinic staff.
• Assist with Quality Assurance for fee tickets.
• Enter new patient information in the database.
• Create new patient charts in electronic health records.
• Perform office opening and closing duties.
• Answer and route incoming calls to administrative and development staff.
• Keep the central work area tidy and organized.
• Process outgoing and incoming mail and faxes.
• Process credit card donations.
• Perform general office clerical duties.
• Perform other duties as assigned.

Qualifications: Education and Experience:

• High school diploma or GED.
• At least one year of experience performing general office duties.
• Experience using standard office software applications (e.g., Word, Excel, Outlook).
• Proficiency in telephone, written, and verbal communication in both English and Spanish (preferred).
• Organized and detail oriented.

Contact us today! Call our office today to apply over the phone (503) 399-1200! Or email us your resume at: Erin.Dunn@ExpressPros.com *Please add “(Non-Profit- Administrative Assistant)” to the subject line of your email.

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