Court Clerk

JOBThe City of Tualatin is currently recruiting for a Court Clerk.

We are looking for a customer-service driven individual whose focus is to assist individuals through the court process while giving them the best experience possible.

Are you a detail-oriented, efficient, self-starter who is engaged and ready to serve?

Then check out the below list of duties and qualifications to see if you should apply for this exciting opportunity.The Court Clerk is primarily responsible for processing and maintaining court records and payments, court documentation, assisting in the court room, and communicating with the public and other agencies.

Compliance with all regulations, state statutes, laws and ordinances is required.

A Court Clerk handles confidential matters with discretion and excels in customer service.The position requires the incumbent to be available to work evening shifts.

Currently the position would be responsible for an evening shift at least twice monthly.EXAMPLE OF DUTIESAssist the public over the counter and on the telephone; answer routine questions about court dates, court procedures, Oregon Department of Motor Vehicles regulations, bail and fine procedures, etc.Direct communications to appropriate personnel (such as police officers, attorneys, corrections officials, and defendants)regarding court dockets and establish trial dockets; prepare letters notifying defendants of court appearance and trial dates; coordinate trial dates with police officer schedules and appropriate trial attorneys; set pre-trials, and prepare suspension forms.Maintain and process court records; examine legal documents submitted to court for adherence to law or court procedures; prepare case folders and case dispositions.Gather information and process court matters; exchange information with the City Police Department and other law enforcement and related agencies as necessary.Maintain court records in accordance with statutes, regulations and policies.

Manage volume of citations accurately under strict deadlines.Provide skilled clerical work, processing court transactions with a high degree of public contact.Prepares accurate and timely reports.

Act as a notary public.Documents court policies and procedures; keeping them up to date to accommodate changing rules, regulations, situations and process improvements.Accept, process, and deposit cash receipts; process refunds as appropriate.

Establishes and monitors payment plan agreements.

Sends accounts to collections as appropriate.Promote professional and courteous behavior with a creative approach to problem resolution that creates a positive experience for the customer.

Interact with emotional and difficult people in a professional and tactful manner.Maintain cooperative working relationship with City staff, outside professionals and agencies, and the general public.Use good judgment in prioritizing daily and routine responsibilities.

Work efficiently and effectively in fast-paced environment which includes changing priorities and frequent interruptions.Drive to city facilities, training programs, and meetings as necessary.Follow safety rules and procedures.MINIMUM QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Knowledge of the principles, practices and techniques of court administration.

Considerable knowledge of the principles, practices and equipment of modern functions, policies and procedures of the department to which assigned as to how these relate to the City organization as a whole, or the ability to acquire such knowledge.Ability to assemble, organize and present statistical, financial and factual information derived from a variety of original and secondary sources.

Ability to establish and maintain effective working relationships with employees, officials and the general public.

Ability to exercise resourcefulness, tact and perspective in developing solutions and recommending new techniques.CERTIFICATES, LICENSES, REGISTRATIONS:Possession of, or the ability to secure possession of, a valid Oregon driver’s license.

Possession of, or ability to obtain within three months, LEDS certification.

Possession of, or the ability to secure possession of certification from the State of Oregon as a Notary Public.SUPERVISORY RESPONSIBILITIES:Supervision of other employees is not a normal responsibility of this position.

May exercise limited direction over clerical employees or volunteers engaged in a variety of clerical tasks upon direction of the Court Administrator.EDUCATION and/or EXPERIENCE: Working knowledge of office procedures and methods, work processing software, business English, etc.

Knowledge of municipal court operations and experience with court software.

High School diploma and/or equivalent supplemented by one year of experience related to assigned duties, or an equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.SPECIAL SKILLS/ABILITIES:Ability to establish and maintain effective working relationships with employees, contractors, other agencies, public officials and the general public.

Ability to occasionally deal with upset or difficult individuals.

Ability to work evenings.

Working knowledge of Microsoft Word, Excel, and other similar software programs.

Knowledge of Spanish is an asset.SUPPLEMENTAL INFORMATIONPHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to talk or hear.

The employee is frequently required to sit and use hands to finger, handle, or feel.

The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

The employee must occasionally lift and/or move up to 25 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The noise level in the work environment is usually moderate.

Employee may frequently deal with upset individuals.Are you interested, qualified and ready to apply?

Great!

Read below for how you can submit your application and resume (required) for this opportunity.How to Apply:Applications must be filed online at www.tualatinoregon.gov.

No e-mailed, mailed, or faxed applications or resumes can be accepted.If you have a general question regarding the recruitment, contact Human Resources at recruitment@ci.tualatin.or.us.A professionalresumeis required to be downloaded and attached to the online job application.

Applications withoutresumesmay not be considered in the recruitment process.Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description.

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.

The City will consider any equivalent combination of knowledge skills education and experience to meet minimum qualifications.

If you think you are interested in applying, we encourage you to think broadly about your background and skillset for the role.
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