Program Assistant

Initial Posting Date: 07/20/2021 Application Deadline: 08/01/2021 Agency: Mental Health Regulatory Agency Salary Range: $2,638 – $3,855 Position Type: Employee Position Title: Program Assistant Job Description: The Program Assistant Role In this Program Assistant position, you will provide support to all Mental Health Regulatory Agency (MHRA) staff for purposes of board meeting logistics, office coordination, customer service, and general office activities such as copying, filing and mailing. While this is the focus of the work on an ongoing, daily basis, this position also has specific duties in support of the daily operations of the Agency. For a full review of the position details including the duties and working conditions, please click here. About the Mental Health Regulatory Agency The Mental Health Regulatory Agency (MHRA) provides effective coordination of administrative and regulatory functions of regulated boards involved in protecting the public from harm through the licensing and regulation of behavioral and mental health professions in Oregon. MHRA provides uniform structure and accountability to the Oregon Board of Psychology (OBOP) and the Oregon Board of Licensed Professional Counselors and Therapists (OBLPCT). We take pride in supporting our community, and are dedicated to the work that we do for the State of Oregon every day. The Benefits of Joining Our Team Our office is located in a shared building that works closely with multiple other State entities and stakeholders, making this a dynamic and fun office where no two days are ever the same. Parking is also provided at no cost to the MHRA employees in the Agency parking lot! Additional benefits include: * Work/life balance, 10 paid holidays a year, and a competitive benefits package. * Advancement and learning opportunities that will help grow your career with the State of Oregon. * Get There – Oregon’s easy-to-use carpool matching tool and trip planner. * Live, work, and play in Salem, Oregon. What We Are Looking For A customer service oriented self-starter with at least two years of general clerical experience*, or a combination of experience and education equaling at least two years. The most competitive candidates will demonstrate experience or familiarity with the following: * Interpersonal Skills & Teamwork – Excellent interpersonal and customer service skills; Collaborative individual who is able to help their teammates navigate through system and organizational changes effectively and positively while remaining adaptable to changing priorities and responsibilities. * Communication – Communication skills at the professional level with experience providing high-quality written communications; Demonstrated skill communicating information to a diverse audience in a clear and professional manner. * Time Management & Organization – Ability to ensure completion of projects and assignments and work independently with minimal level of instruction or oversight; Ability to manage various activities and ensure completion of work with high attention to detail. * Professionalism & Work Standards – Exceptional tact and sound judgement, with the ability to maintain confidentiality of agency records and sensitive information; Ability to anticipate needs, assess situations, and act in accordance with agency laws, rules, policies and procedures; Promote safety training and practices in work performance. * Experience processing and editing documents using Microsoft Office (e.g. Outlook, Word, Excel, Publisher, and PowerPoint) and Adobe (e.g. Acrobat) applications. * General clerical experience – Experience includes clerical experience in a professional setting, such as typing, word processing, or other experience generating documents Education – Education includes completed college courses or an Associate’s degree in Office Occupations or Office Technology How to Apply * Current State of Oregon employees – You must apply through your employee Workday account. At the time of application, please attach your current cover letter and resume. * External Applicants – Please visit the State of Oregon job opportunities web-page to submit your application for the position, which includes your current cover letter and resume. After You Apply * Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the “My Applications” section. * Be sure to check both your email and Workday account for updates regarding this recruitment. Want to Know More? Let Me Help! * Your candidate profile, cover letter, and résumé are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.). * The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details. * Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, or need an alternate format to apply, please contact the Senior Recruitment Analyst, Amber Ingram, at: amber.ingram@oregon.gov | 503-798-3978. * Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification. * Applicants who require VISA sponsorship will not be considered at this time. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. * Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans’ Affairs at: 1-800-692-9666 NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section. * Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides or provide an acceptable alternate mode of transportation. * This position requires you to obtain and maintain CJIS (Criminal Justice Information Services) clearance. * Typical working hours for this position are Monday-Friday, 8 am – 5 pm. * This posting is for one, full-time, permanent, SEIU represented Program Assistant (Classification: Office Specialist 2) position with the Mental Health Regulatory Agency, and may be used to fill future vacancies. Helpful Links & Resources Oregon Job Opportunities Webpage | How to Set Job Alerts Workday Applicant FAQ | What You Need to Know to Get the Job Pay Equity Information & Resources The Mental Health Regulatory Agency is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity #06022021

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