Administrative Assistant

Job Summary

Now Hiring a Full Time Administrative Assistant for Realtor Team!

Must be licensed agent, ideally with experience and understanding of how purchase and sale contracts, transactions, and closings work from beginning to end.

Some duties assigned will be to free up team members and not necessarily directly job related, but will be considered within the scope of work.

While we attempt to describe many of the job functions, this is not intended to be a complete list of duties.

This list is an overview of the types of responsibilities this position will hold.

Other administrative tasks will be assigned.

At anytime there are concerns regarding assigned duties, please bring them up to your supervisor or the owner.

Responsibilities and Duties

Duties:

Provide extensive backup to Team Leader and provide administrative assistance to team.

 Contact leads, past clients, lenders, escrow officers, inspectors, contractors etc.

 Respond to email tasks, manage email accounts in an orderly and efficient manner

 Attend weekly status meeting, keep notes, provide follow-up email for assigned tasks

 Oversee work on Zipforms, Docusign, and Dotloop as needed, obtain missing document signatures

 Review, manage and complete transaction checklists and to-do’s

 Maintain Listing/Offer board with accurate information, changing dates, prices, etc

 Send email reminders of “hot” dates (listing expiration, inspection end, closing, etc)

 Assist with/place office supply orders

 Maintain databases, mailing lists, contractor lists, work with Act!

and other online tools

 Upkeep office

 Upkeep website, craigslist adds, Zillow, yelp, Angieslist, and other real estate advertising

 Update and Maintain Employee Procedure Manual and checklists with job duties

 Run personal errands as needed (must have valid insurance & list as additional insured)

 Assist with restructuring systems, checklists to be more effective and efficient

 Shoot, edit, and post simple video

 Send marketing pieces via mail and email.

 Answer income calls and place outgoing calls to clients and contractors et.

 In charge of client appreciation parties, gifts, and follow up.

Qualifications and Skills

REAL ESTATE LICENSE REQUIRED

Benefits

May include health coverage.

Please inquire for more details.

Job Type: Full-time

Pay: $15.00
– $20.00 per hour

License:
Real Estate (Required)

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