Payroll Operations Manager
Job no: 528678
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Business Administration/Management
Department: Business Affairs Office
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA07-Fiscal Year 2021-2022
FTE: 1
Application Review Begins
January 3, 2022; position open until filled
Special Instructions to Applicants
Application materials must include a letter of introduction, resume, and contact information for three professional references.
Department Summary
Payroll Services is a unit within the Business Affairs Office in the Finance and Administration portfolio.
Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life.
Finance and Administration employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible, and beautiful.
The Business Affairs Office (BAO) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.
The BAO consists of 5 divisions reporting to the Associate Vice President for Business Affairs/Controller and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, BAO Information Systems, and Treasury Operations.
These divisions manage one of the largest payrolls in Eugene, support UO supplies & services expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students.
The BAO has approximately 60 FTE and an annual operating budget of $6.6 million.
Position Summary
The Payroll Operations Manager oversees daily operations for Payroll, including Academic Pay, Classified Pay, Graduate Employee Pay, Student Pay, and Foreign National Pay.
Functions of the Payroll Operations include:
Process monthly payroll for approximately 11,000 faculty, staff, and students
Job and deduction record creation and maintenance
Coordination with the Office of Human Resources on many topics, including paid leave, benefits administration, job record data, and union issues
The Payroll Operations Manager reports to the Director, Payroll Services, and is responsible to supervise classified staff.
This position will assist the Director with strategic planning, vision, and goal setting for Payroll.
The University of Oregon and the Business Affairs Office are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to our diverse community.
The ideal candidate will offer skills and experience that contribute in ways that enhance our student experience, our employee environment, and our customer service outreach, and will possess a leadership style that promotes diversity in the workplace.
Minimum Requirements
Bachelor’s degree and two (2) years of relevant experience; OR an equivalent combination of education and experience.
One (1) year of management experience, including employee supervision.
Professional Competencies
Ability to provide excellent customer service, and work effectively and respectfully with faculty, staff, students, and outside professionals from a variety of diverse backgrounds in a collaborative setting.
Demonstrated attention to detail and ability to present information and ideas clearly and effectively in writing, verbally, and/or visually; proficiency with computers and Microsoft Office products (primarily Excel and Outlook).
Must be able to effectively manage and prioritize competing demands in a fast-paced, deadline-driven environment, problem-solve, and gather and analyze data.
Capacity to inspire others to innovate and to achieve sound results under strict deadlines.
Knowledge of multi-state, federal, and international wage and hour laws and regulations, including interpretations.
Preferred Qualifications
Two (2) years of management experience, including employee supervision.
Experience with Ellucian Banner software.
Experience working in a university, unionized environment, or other complex settings that use a central payroll processing system.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
University of Oregon students and employees are required to be fully vaccinated against COVID-19.
For additional information see: https://ift.tt/3q5GzIb.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off.
For more information about benefits, visit https://ift.tt/3vhx4pI.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.
The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.
The University is committed to providing reasonable accommodations to applicants and employees with disabilities.
To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies.
Retaliation is prohibited by UO policy.
Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights.
Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services.
The Annual Campus Security and Fire Safety Report is available online at https://ift.tt/3p0BlOC.
To apply, visit https://ift.tt/3EETQgh
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